WEST ESSEX GOLF CLUB AND GENERAL DATA PROTECTION REGULATION (GDPR) – PRIVACY STATEMENT

Some of you will be aware that on the 25th May 2018 the UK as a part of the EU is required to implement the new GDPR regulations.
James Levick is the Golf Club Data Controller and the person all requests should be addressed to using the contact details at the end of this policy.
What does this mean for you? What does this mean for the Golf Club?
The rules are stricter than before and look to provide increased protection to individuals with regards to who has their data, how it is used, who will use it, how will it be stored, where will it be stored and for how long.
Post-Brexit, it is unclear as to whether or not these regulations will change and how.
West Essex Golf Club holds information such as; name; address; telephone numbers; date of birth; email address; next of kin and other similar information. We do not store any of your banking details. The only financial information we store about you are; your subscription and Electronic Point Of Sale (EPOS) Club card spending. The only other information we hold is your golfing records which are not applicable if you are a social member.
What are we required to do? We need to reassure you the members that we will always guard your personal details with a strict ethical ethos. GDPR requires us to do the following;
1 Q – Tell you what information we collect about you
A – We need certain information from you in order to create your membership and to comply with the Club rules and bye-laws.
2 Q – Why we use this information about you
A – To create your membership and to comply with the Club rules and bye-laws. 
3 Q – Any information we may share
A – We may have to share limited information with other golf clubs, your name, your club handicap, your gender. We will not share your information with any third parties. We will share your information with the Golf Club professional. We will share your name and contact number via the club diary and members login to the club website, this allows members to arrange a casual game of golf or a knock-out match etc. If you would not like this information shared, please contact James Levick as soon as possible.
4 Q – Marketing
A – We would like to send you information about competitions, events, club news which may be of interest to you, or essential course or clubhouse alerts.
5 Q – Security of information
A – Only the office staff and Club professionals will have access to your data. We work hard to keep your data safe. We use an appropriate combination of technical and organisational measures to ensure, as far as reasonably possible, your confidentiality, integrity and availability of your information is safe at all times. Paper application forms are behind cupboard doors and are kept in a locked office with restricted access.
6 Q – Access to your information and correction
A – You have the right to request a copy of the information we hold about you. We will provide you with this information within one calendar month of receiving your request and verifying your identity. We will not accept verbal requests for information, or requests from anyone not authorised by you to receive this information.
You have the right to contact us if you believe that the personal information we hold about you is incorrect, or if you believe we are no longer entitled to use your personal data. If you have any questions about how we use your personal information please contact us in writing using the contact details at the end of this policy.
7 Q – Retaining your Information
A – We will not keep your personal information for longer than is reasonable.
8 Q – Complaints
A – We will always try to ensure that your personal information will be treated safely and securely. However, if you have a complaint, please write to us using the contact details at the end of this policy.
9 Q – Any changes to our Privacy Policy 
A – We will review our Privacy Policy regularly and will place any updates on our website and in relevant policy communications.
10 Q – Who to contact in relation to processing or personal information at West Essex Golf Club;-
A – James Levick
Data Controller
West Essex Golf Club Ltd
Bury Road

Chingford

London

E4 7QL

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